Developer (all companies): dgarcia@versaent.com
First-time temp password: Versa2026! (change after login). Company admins sign in with the email their developer created.
Change name, truck, trailer, active status, or password. Leave password blank to keep the current one.
Username cannot be changed. Remove and add a new login if you need a different username.
Company drivers are usually paid an hourly wage. Owner operators are usually paid a commission % of the account hourly rate × hours.
Leave blank to keep the current password. New password must be at least 6 characters. Driver will be asked to change it on next sign-in.
Enter a temporary password (at least 6 characters). They will be asked to change it on next login.
Set a new password for your admin account.
Admin sees every driver’s dump tickets. Product unit: yards (not BBLs). Use ✏️ Edit for fields, notes, photos, times, and yards.
Drivers: Dump Truck Services → My Dump Tickets → Send my dump tickets to Admin, then import here (or use cloud sync).
Versa Energy Services keeps dump truck tickets for 5 years from the ticket date (same as vacuum).
dump_tickets when sync is on)Select an account and dump tickets. Product bills by yard (Type of Haul cost × yards).
Same accounts as Dump Field Options → Account of (separate from vacuum).
Default: dump tickets not invoiced yet. Filter by work day to bill one date.
Select an account above.
Open tickets need an end time before invoicing. Integrations can send to QuickBooks and OpenInvoice.
Each dump account starts at $95.00/hr. Product is billed per yard using that account’s Type of Haul rate.
Dropdown choices for dump truck tickets: Account of, Operator, Location/Lease, Destinations, Type of Service, and Type of Haul. Independent from vacuum. Trucks and trailers are shared under Trucks & Trailers.
Type of Haul names are a shared dump list. Set $/yd for each haul type under Account of — every customer can have different product rates.
Lists open so you can add and edit names. Use Collapse all if you want a shorter page.
Admin sees every driver’s hot oiler tickets. Product unit: BBLs (not BBLs). Use ✏️ Edit for fields, notes, photos, times, and yards.
Drivers: Hot Oiler Tickets → My Dump Tickets → Send my hot oiler tickets to Admin, then import here (or use cloud sync).
Versa Energy Services keeps hot oiler tickets for 5 years from the ticket date (same as vacuum).
hotoil_tickets when sync is on)Select an account and hot oiler tickets. Labor billed at $130/hr. Optional product: Type of Haul cost × BBLs.
Same accounts as Hot Oiler Field Options → Account of (separate from vacuum).
Default: hot oiler tickets not invoiced yet. Filter by work day to bill one date.
Select an account above.
Open tickets need an end time before invoicing. Integrations can send to QuickBooks and OpenInvoice.
Each hot oiler account starts at $130.00/hr. Labor is the main charge; Type of Haul $/BBL is optional extra product.
Dropdown choices for hot oiler tickets — including Truck #, Trailer #, accounts, and haul types. Independent from vacuum field options.
Type of Haul names are the hot oiler product list. Set $/BBL under each Account of. Labor defaults to $130/hr.
Lists open so you can add and edit names. Use Collapse all if you want a shorter page.
Admin sees every driver’s kill truck tickets. Product unit: BBLs. Use ✏️ Edit for fields, notes, photos, times, and BBLs.
Drivers: Kill Truck Services → My Kill Truck Tickets → Send my kill truck tickets to Admin, then import here (or use cloud sync).
Versa Energy Services keeps kill truck tickets for 5 years from the ticket date (same as vacuum).
killtruck_tickets when sync is on)Select an account and kill truck tickets. Labor billed at $115/hr. Optional product: Type of Haul cost × BBLs.
Same accounts as Kill Truck Field Options → Account of (separate from vacuum).
Default: kill truck tickets not invoiced yet. Filter by work day to bill one date.
Select an account above.
Open tickets need an end time before invoicing. Integrations can send to QuickBooks and OpenInvoice.
Each kill truck account starts at $115.00/hr. Labor is the main charge; Type of Haul $/BBL is optional extra product.
Dropdown choices for kill truck tickets — including Truck #, Trailer #, accounts, and haul types. Independent from vacuum field options.
Type of Haul names are the kill truck product list. Set $/BBL under each Account of. Labor defaults to $115/hr.
Lists open so you can add and edit names. Use Collapse all if you want a shorter page.
Per mile or destination flat, plus hourly demurrage for load and unload. Gallons from net weight. Admin sees every driver’s tickets.
Tickets kept 5 years. Firebase chemhaul_tickets when sync is on.
Freight is per mile or destination flat. Demurrage is hours × account $/hr (load + unload).
Select an account above.
Each account has $/mile (default $4.00) and demurrage $/hr (default $95.00). Destination flats are under Field Options.
Manage Account of ($/mi, dest flat, demurrage $/hr), Pickup Location, Destinations, and Products (lbs/gallon). Trucks and trailers are shared.
Admin sees every driver’s flatbed tickets. Billing: per mile, destination flat, or per hour + ancillary. Use ✏️ Edit for fields, miles, hours, notes, and photos.
Drivers: Flatbed Services → My Flatbed Tickets → Send my flatbed tickets to Admin, then import here (or use cloud sync).
Versa Energy Services keeps flatbed tickets for 5 years from the ticket date (same as vacuum).
flatbed_tickets when sync is on)Select an account and flatbed tickets. Each ticket is billed per mile, a flat rate for its destination, or per hour. Ancillary costs are added on top.
Same accounts as Flatbed Field Options → Account of (separate from vacuum).
Default: flatbed tickets not invoiced yet. Filter by work day to bill one date.
Select an account above.
Open tickets need an end time before invoicing. Integrations can send to QuickBooks and OpenInvoice.
Each account has a $/mile rate (default $4.00) and a $/hour rate (default $150.00). Destination flat rates are set under Field Options → Account of.
Dropdown choices for flatbed tickets: Account of (with $/mi, $/hr, and destination flat rates), Operator, Pickup, Type of Service, Type of Haul, and Destinations. Trucks and trailers are shared under Trucks & Trailers.
Set $/mi, $/hr, and a flat rate per destination under each Account of. Drivers pick per mile, per hour, or destination flat on the ticket.
If this does not change, hard-refresh (Cmd-Shift-R), then click Restore default lists.
Admin sees every driver’s tickets. Drivers only see their own. Use ✏️ Edit for fields, notes, photos, times, and BBLs.
If driver tickets are missing and cloud is not live: on each phone open My Tickets → Send my tickets to Admin, then import those files here. When the banner says Cloud sync ON, phones send tickets automatically.
Versa Energy Services keeps vacuum / field tickets for 5 years from the ticket date.
retainUntil = ticket date + 5 yearsDownload a full archive at least once a year and store a copy on company drive / backup (OneDrive, etc.). That protects you if a device is lost.
Select an account and tickets, then create an invoice with hours, rate, total, and photos.
Same accounts as Field Options → Account of.
Default: tickets that have not been invoiced yet. Pick a work day to bill one date at a time.
Select an account above.
Open tickets need an end time before invoicing. Integrations can also send to QuickBooks and OpenInvoice.
Each account starts at $95.00/hr. Edit and save below.
Office-priced extras. Drivers enter quantity only. Catalog prices are under Field Options → Ancillary charges.
Manage dropdown choices for the driver ticket form — including Truck # and Trailer # units.
Type of Haul names are a shared list. Set $/BBL for each haul type under Account of — every customer can have different product rates.
Lists open so you can add and edit names. Use Collapse all if you want a shorter page.
Assign jobs to drivers. They see the load on their dashboard, accept it, and start a vacuum, dump, hot oiler, kill truck, or flatbed ticket with the details filled in. The map shows the location (L) and where the load is going (D).
Same location, destination, account, and driver. Each copy is its own load. You can select loads on the board and assign them to a driver later.
Pick a location and a destination. Green L is the location. Orange D is where the load is going. GPS is saved under Field Options as lat, lng.
Create driver logins under Users if the driver list is empty.
One list for vacuum, dump truck, hot oiler, and flatbed tickets. Each unit has document folders: registration, insurance, cab card, and inspection. Trucks also have HAZ MAT REG. and two Other folders. Trailers also have WHP, Tank Inspection, and two Other folders.
Keep registration, insurance, cab card, inspection, and the extra folders for this unit. Click a heading to open a folder.
Hours come from completed tickets. Set each driver’s type and pay under Users. Company billed is what we earned from the customer; driver pay is hourly wage or commission % of the account hourly rate × hours; company keep is billed minus driver pay.
Driver logins (username + password) and admin logins. Accounts sync via cloud when Firebase is on.
Drivers sign in on the ticket app with this username. The full name is what prints on tickets.
Use Edit to change name, truck, trailer, payroll (company vs owner operator, hourly wage or commission %), active status, or password. Deactivate blocks sign-in without deleting the login. A driver can only be in one company. If they already work for another company, add them here and confirm the move. The new company removes them from the old one. Old tickets stay with the old company.
Create admin logins with email + password. Passwords can be changed anytime.
Upload files for drivers to download from the Documents page.
Max ~5 MB per file (browser storage limit).
QuickBooks Online for your books. OpenInvoice (Enverus) for operator AP. Setup notes: QUICKBOOKS-SETUP.md and OPENINVOICE-SETUP.md.
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Office-priced extras. Drivers enter quantity only. Catalog prices are under Field Options → Ancillary charges.
Office-priced extras. Drivers enter quantity only. Catalog prices are under Field Options → Ancillary charges.
Office-priced extras. Drivers enter quantity only. Catalog prices are under Field Options → Ancillary charges.
Required for per-mile tickets.
Office-priced extras. Drivers enter quantity only. Catalog prices are under Field Options → Ancillary charges.